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- Cover Letter Examples
- Volunteer Cover Letter Example & Writing Guide
Volunteer Cover Letter Example & Writing Guide
You’re all about giving. Write a volunteer cover letter that will help you get the job that gives back.
As seen in:
Some people work for money. Some people work to give back. You’re the latter—you want to volunteer.
But you’re not the only one.
There are hundreds of people out there claiming to want to work for the greater good. So it’s not enough to tell recruiters that you’re passionate about something or that you want to give back to others.
So how do you stand out like a shining beacon of hope?
By writing a volunteer cover letter that no one will be able to ignore.
This guide will show you a volunteer cover letter example, plus the best tips on how to write a volunteer letter step-by-step.
Let’s get to work.
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Sample cover letter for a resume— See more cover letter samples and create your cover letter here .
Volunteer Letter Sample
Ellis D. Wight
3016 West Drive
Chicago, IL 60606
773-499-3635
[email protected]
linkedin.com/in/elliszetywight
Chicago, 7/15/2019
Mr. Kurt Pipkin
Rainbow Academy
1515 Fredericks Street
Chicago, IL 60608
Dear Mr. Pipkin,
I am excited about the volunteer opening at Rainbow Academy. I’ve been volunteering as a teacher’s aide for over 6 years with great enjoyment. Rainbow Academy is a place where I could continue the volunteering that I love as well as expand creatively with your renown outdoor learning program.
A lot of people overlook the importance of the role of the teacher’s aide as just a watered down list of teacher’s duties. I see it more as a role that can enrich the lives of young students and therefore influence their lives positively. I carry that same passion and philosophy in my professional life as a full time ESL teacher for children. Interactive classroom set ups as well as engaging extracurricular activities led me to receiving the “most innovative teacher of the year” award in Illinois in 2018. One of my biggest drivers when approaching teaching is using the environment around us to teach children in a safe yet interactive environment. This way they not only learn information, but also how to interact with the world around them.
When one of my colleagues, Pauline Shanchez, mentioned this volunteering opportunity, I jumped at the chance. Rainbow Academy is a leading preschool centered around creating safe spaces for children to learn and grow and using the outdoors as a medium for that growth. I’m positive that I would be a natural fit in the Rainbow Academy team due to my own passion for innovative teaching and my own inquisitive nature.
Could we schedule a call next week to discuss how I could assist teachers using my experience in interactive classroom set ups?
Ellis Wight
That was a great example of a volunteering cover letter. Read on to see just how you can write one just like this.
See our other support-based writing guides here:
- Non Profit Cover Letter Sample
- Social Work Cover Letter Sample
- Teacher Cover Letter Sample
- Teaching Assistant Cover Letter Sample
- Education Cover Letter Sample
- Case Manager Cover Letter Sample
- Police Officer Cover Letter Sample
- Coaching Cover Letter Sample
- Tutor Cover Letter Sample
- Security Officer Cover Letter Sample
- The Best Cover Letter Examples for Your Job Application
Volunteer Cover Letter Template
The purpose of a volunteer cover letter is to show the recruiter that you have the skills, experience, and passion that a good volunteer needs.
Why? Because volunteering is on the rise and hitting record-breaking highs. That makes for stiff competition. It also makes for more candidates adding their volunteer experience to their resumes and cover letters to outshine everyone else. So if you’re asking yourself:
Should I add volunteering to my cover letter?
The answer is a definite yes. Add any previous experience as a volunteer to show your professionalism and dedication to giving back.
But whether it’s your first time applying for a volunteering job or you’re a veteran of lending a helping hand, you need to get your volunteer cover letter right.
Here are the best tips on how to write a great volunteering cover letter :
1. Use the proper volunteer letter format
Volunteering isn’t easy since you need to slide right into an established company structure pretty fast. Make sure your cover letter structure is just as sound as the company you’re giving your time to:
- Use professional cover letter spacing : a 1” margin on all sides and single or 1.15 line spacing is perfect.
- Use a professional and modern, 12 pt size cover letter font .
- Make your paragraphs easier to read by double-spacing between them.
Read more: The Best Covering Letter Layout
2. Create a professional volunteer cover letter header
- Include your name and up-to-date contact information up in the top left corner.
- List your phone number, email, LinkedIn, and (optionally) other social media or websites if they’re relevant to the volunteering role. Make sure to check your online profile before sending out your volunteer application letter.
- Add the city and date right below your personal details.
- Include the addressee’s specific details.
If you can’t find the name of the hiring manager, try searching the company’s website or their LinkedIn page. If that fails, try giving the company a call and simply asking.
Read more: Cover Letter Header Examples
3. Open with a personal greeting and a compelling first paragraph
- Start your resume cover page with a professional cover letter salutation and address the potential employer by name. Be wary of simply writing a “To Whom It May Concern” cover letter .
- Mention the opportunity that you’re interested in.
- Highlight your most relevant achievements whether in your career experience or personal experience.
Read more: How to Start a Cover Letter With a Bang
4. Show that you’re the candidate they’re looking for
- Refer back to the open position and explain how your relevant experience can help solve their problems or push their projects forward. Some studies suggest that volunteers can actually offer higher quality work than paid employees. Try to highlight that in your volunteer letter.
- Rehashing your resume is never a good idea. Include some interesting achievements that you’re proud of and that prove your skills and character.
- Use numbers whenever you can: quantifiable achievements draw attention!
Read more: What Should a Cover Letter Say?
5. Explain why this is the job you want
- Include a couple of genuine compliments towards the company or organization and their culture or mission.
- Make the hiring manager understand why you want this volunteering opportunity more than any other. Sincerity is key.
- Let the recruiter know that if they let you become a volunteer, you’ll want to do so for a long time.
Read more: What to Include in a Cover Letter?
6. Make an offer and include a call to action
- Ask for a call or meeting and suggest a time that would suit you both.
- Repeat how valuable you are in your volunteer letter—make an offer to help them with any new projects or plans.
Read more: Great Cover Letter Closing Paragraph Examples
7. Close with a professional sign-off
- Sign off with your full name.
- Include a digital copy of your handwritten signature (if you have one) below your sign-off.
- Add any cover letter enclosures that might be required.
- Repeat your basic contact information in the footer of your volunteer letter.
- Save with a proper cover letter title .
How long should a cover letter be for volunteers? One page should definitely be enough.
Once you’re done writing your volunteer letter, make sure it has a design just as great as your accomplishments: Professional Cover Letter Design
It’s not enough to just send out your cover letter and hope for the best. Always follow up on your volunteer request letter. Here’s how to do just that: Write a Great Follow Up Email to Your Application
As you can see, a great volunteer coordinator cover letter can really help you give back to the community through the best organization or company possible. Don’t forget to give your volunteer covering letter a helping hand by coupling it with a fantastic resume.
When making a resume in our builder, drag & drop bullet points, skills, and auto-fill the boring stuff. Spell check? Check . Start building a professional resume template here for free .
When you’re done, Zety’s resume builder will score your resume and tell you exactly how to make it better.
Thanks for reading! What do you think of this volunteer’s letter? Are there any pointers you think we’ve left out? Let us know in the comments below!
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Sample Cover Letter for a Volunteer Position
Mary McLain / The Balance
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Tips for Writing a Cover Letter to Volunteer
What to include in a cover letter for volunteering, how to send an email cover letter.
When applying for any professional position, it is good form to include a cover letter with your resume. Your cover letter is an opportunity to highlight some of your most relevant qualifications and experiences, enhance your resume, and increase your chances of being called for an interview.
This is true for volunteer positions as well as for paid ones. Your cover letter is an opportunity to share your interest in an organization and explain why you'd like to volunteer with the group.
Here's advice on what to include in a cover letter for volunteering, an example, a template to download, and tips for emailing your letter.
There are many reasons why you may be considering applying for a volunteer position. Perhaps you are hoping to volunteer as a way of exploring a possible career field. Or, you may feel passionate about a cause and wish to help “make a difference.”
It may be that volunteering is a required component of a school, church, or club program.
Whatever your reason, a strong cover letter will help you to gain positive attention and—hopefully—to garner a personal interview for the volunteer role you are interested in.
Include Relevant Experience
When you’re writing a cover letter for a volunteer position, whenever possible, you should try to call on your experience that is most relevant to the volunteer role. Give some thought to what you believe will be your responsibilities as a volunteer, and then write a list of your experiences that have prepared you to assume these particular tasks.
Show How You're a Fit
The relevancy of your background experience is more important than whether it was voluntary, paid, or recreational. If you don’t have relevant experience, then do your best to connect your professional, academic, extracurricular, and/or personal history to the position, explaining why you think you are a great fit for the organization and how your skill set will enable you to become a strong contributor to their mission.
Explain Why You Want to Volunteer
You should also provide some reasoning as to why you are applying to volunteer. After all, in most cases, volunteering is completely “voluntary,” so the organization will want to know what’s motivating your application.
If you aren’t applying on your own volition—if it is part of some requirement for school, work, or something else—then it’s best not to mention anything that would cause the organization to doubt your genuine interest and enthusiasm for the opportunity.
Include Your Contact Information
Finally, you should end your letter with a brief description of your availability, along with the best way to contact you.
You can use this cover letter sample as a model. Download the template (compatible with Google Docs and Word Online), or read the text version below.
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Here's an example of a cover letter written for a volunteer position.
Sample Cover Letter for a Volunteer Position (Text Version)
Brady Applicant
123 Main Street Anytown, CA 12345 555-555-5555 brady.applicant@email.com
May 4, 2021
Jackson Lee Director Greenleaf Child Center 123 Business Rd. Business City, NY 54321
Dear Mr. Lee,
I am interested in an opportunity to volunteer with the Greenleaf Child Center. I have significant experience working with children and would like to continue to do so in a volunteer capacity.
I volunteered as a teacher’s aide at the Champlain School and enjoyed being able to help kindergarteners learn during their first experience in a classroom. In this position, I assisted with classroom projects, provided one-on-one literacy tutoring to the children, and chaperoned field trips. I also contributed additional time, outside of my set hours, to stay after school and assist with extracurricular activities.
For the past several winters, I volunteered with children on the slopes of a local ski resort, assisting coaches with teaching basic skiing to toddlers and elementary school-age children.
If the Greenleaf Center has a need for a dedicated volunteer, I would be thrilled to have the opportunity to assist. I believe it would be an excellent opportunity to develop my interest in early childhood education, a field I wish to study and pursue professionally in the future.
My schedule is flexible, and I am available to volunteer both evening and weekend hours, as well as during the day. Please feel free to reach out to me via email or cell phone.
I would welcome the opportunity to meet with you in person to discuss any potential opportunities at the Greenleaf Child Center.
Thanks for your consideration, and I look forward to hearing from you!
Brady Applicant (signature hard copy letter)
If you're sending your cover letter via email, list your name and the reason you're writing in the subject line of the email message:
Subject: Volunteer Position - Brady Applicant
Include your contact information in your email signature, and don't list the employer's contact information. Start your email message with the salutation.
Here's how to format an email cover letter and more details on sending an email cover letter.
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As a volunteer, you want to demonstrate how the company or organization can benefit from your service. A well-crafted cover letter can do just that. Not only can you demonstrate your specific skills and interests, but you can also let the hiring managers know why these qualities make you the best candidate for their particular volunteer opportunity. Looking through a professional volunteer cover letter sample like the one below can help you land that perfect position.
Professional Volunteer Cover Letter Sample
Volunteer Cover Letter Must-Haves
No matter how much experience you’ve had, make sure your volunteer cover letter doesn’t exceed one page. If you don’t know the name of the hiring manager, avoid To Whom It May Concern, and instead leave the salutation blank. You’ll also want to avoid I think and I believe statements. It’s best to use a confident tone like the one in the above professional volunteer cover letter sample. This confidence will show the hiring manager that you are up to the task and that you don’t doubt your abilities.
Best Action Verbs for a Volunteer Cover Letter
To help your cover letter come alive and accurately display your capabilities, use action verbs that best describe you, such as displayed, established, entertained, administered, assisted, encouraged, helped, and rehabilitated, following the structure found in the professional volunteer cover letter sample.
Cover Letter Text
Dear Jessica Blythe,
A friend of mine told me about your volunteer opportunity, as she worked for you last year. As I approach my senior year in nursing, I need to participate in a volunteer opportunity, and Sutter Nursing Home is exactly what I’m looking for. Throughout my studies, I have cared for my elderly grandmother. In fact, my concern for her well-being is what first attracted me to the nursing field. As a result, I’ve worked hard to learn as much as I can, both in an academic setting and through my experiences off campus. I am on the academic track to receive my B.S. with honors, and I have demonstrated proven leadership skills. In school assignments, I often volunteer to do the jobs that others would prefer not to do, because I know every duty has a purpose and a place in serving the patient. Instead of shying away from difficult tasks, such as helping a patient with a bedpan, I compassionately and respectfully assist the patient. My can-do attitude has helped place me in the top 5 percent of my class, and I have received recognition from my professors. I see volunteer opportunities not as assignments to check off, but rather as chances to learn and grow. I would be honored to continue my journey as a volunteer for Sutter. If you feel I would be a good fit, I would love to speak with you further and answer any questions you may have. Thank you for taking the time to consider my application.
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11+ Sample Job Application Letters for Volunteers
Volunteer letter work is a noble endeavor. In soup kitchens, we hear motivational stories from war veterans and down-on-their-luck individuals. In doing schoolyard work as part of a nonprofit template , we help make a social statement by building the environments in which the minds of future leaders, teachers, and nation builders are molded.
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How to Write An Application Letter for a Volunteer Job:
- Keep your letter professional – Although you are applying for a volunteer job, it is still imperative to write the letter in the same manner as you are applying for a paid position.
- Format your letter – A properly formatted application letter design can help you look professional and perfect for the position.
- Address the letter to the recipient’s appropriate title – If ever no contact person is listed in the job posting, a great strategy to get away with is to use a subject line instead of a formal salutation.
- Introduce yourself, explain your interest and how you are the perfect candidate for the position – Let us take for example you are volunteering to tutor children. You can express your interest in teaching children along with your academic experience as a teacher.
- Wrap it up by giving details on the specifics of what you are able to commit – You should provide the hiring party how much time you can allocate each week. Your availability is a crucial factor that helps determine whether you are the one who they think is perfect for the job.
- Write a professional closing – Before you send your application letter, it is important to formally thank the recipient for his time and consideration. You can also use formal closings, such as “Best Regards,” “Sincerely Yours,” and “Warm Regards.”
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Final Thoughts:
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Volunteer Cover Letter Example
What’s the difference between a successful job application for a volunteer and someone pursuing a paid position? Actually, there isn’t much at all — an answer you may find surprising. With so many volunteer positions based on heart and passion for the role, an exceptional volunteer cover letter can give you an advantage over other applicants who haven’t included one.
No matter what form of volunteering you’ve decided to pursue, we’re here to help you create an interview-winning cover letter. With 300+ writing guides and occupation-specific cover letter examples, Resume.io is a resource for candidates in all fields and at all experience levels. This writing guide, backed by volunteering cover letter example, will cover these topics:
- The best format for structuring a cover letter
- How each cover letter section conveys you’re an ideal volunteer job fit: header, greeting, introduction, body and conclusion
- Writing psychology to persuade recruiters that you’re a lucky find for the volunteer workforce
- Common cover letter mistakes to avoid.
The job market for volunteers is recession-proof and guaranteed to never dry up for any reason, anywhere on the planet. Consider these facts posted by TRVST , an organization championing global change-making initiatives.
- The number of volunteers worldwide — over 1 billion — exceeds the number of unemployed people in six out of 10 of the most populous countries.
- The efforts of volunteers worldwide are equal to 109 million full-time workers.
- Approximately 25% of the U.S. adult population are volunteers, declining from 28% between 2003 and 2005.
Best format for a volunteer cover letter
Your volunteer cover letter should be structured exactly the same way as it would be for a paid job opportunity in the same field. These are the sections to include:
Cover letter header
Cover letter greeting, cover letter introduction, cover letter body.
- Cover letter closing.
The overall guidelines for reader-friendliness are also the same.
- Keep it short — no more than a single page, and 400 words maximum.
- Make it eye-pleasing in a professionally polished sense — clean and streamlined, with ample white space.
- Readability takes precedence when choosing fonts and non-distracting design elements.
Here is an adaptable volunteer cover letter example that you can customize for the position and hiring organization:
Dear Mr. Sonnenheim, | am writing as an aspiring soccer coach to see whether there is an opportunity to volunteer at the Boston Cubs? Having played soccer since I was 13, I had to curtail my playing career last year due to injury and would love to give back to the game during my sports science degree. I have no formal coaching experience; but would be keen to take on my first coaching qualifications alongside the volunteer work. A friend of mine helped out last year and he said that you are open to such arrangements. I have worked with the 11-16 age group previously at summer camps and I enjoy helping kids make the most of their potential and love watching them challenge themselves. I have a solid understanding of the tactics of soccer, but realize that much of the initial work will be organizational and logistical. I am a qualified minivan driver and was a treasurer for my college theater group, so hopefully I have other skills that may come in useful for the club. Due to my previous work with schoolchildren, I have all recent background checks and can share 35+ positive references from parents and participants. I live ten minutes walk away from your training ground and have watched the kids play every now and again on my weekend strolls. They all seem to have so much fun and I would love to be a part of that journey for them. I would relish the opportunity to come along and discuss what else I might be able to contribute to the Cubs. Sincerely, Bridgette Cole
The header lends off-the-top importance to your volunteer cover letter’s overall goal — to attract favorable attention leading to a job interview. It serves two key purposes:
- Readily identifies who you are and how the recruiter can contact you for an interview.
- Visually sets your volunteer application apart from countless others that may be overwhelming busy recruiters.
A matching pair Recruiters in a volunteer-dependent organization may sometimes be stretched to their multi-tasking limit, and perhaps frazzled when poring over job applications. A visually matched resume and cover letter pair can be a sight for sore eyes.
The small bit of extra effort it takes to make these documents look like they belong together could ensure both get more than a passing glance.
Goal of the cover letter header: Set yourself apart from possibly hundreds of other volunteer job applicants with a visually distinctive identifier and contact information.
Volunteer job applicants may have an advantage when it comes to knowing who their cover letter greeting should address. They’ve likely shown initiative in exploring opportunities of interest and determined the requirements to apply, including recruiter contact information. Or, they may already have firsthand knowledge and connections without having to do research.
In any case, do address your cover letter to someone by name if possible. The positive psychological impact is well established. Otherwise, there’s no need to overthink the salutation: “Dear <Mr.> or <Ms.> Surname” is never outdated. Sometimes, the less formal “Hello,” “Greetings” or “Hi” is fine instead of “Dear.” Only use a first name greeting if you know the recipient personally.
If you are unable to find out the recipient’s name, fashion a warmer alternative to “To Whom It May Concern.” Try “Dear <Organization Name> Volunteer Hiring Team” or something similar.
Goal of the cover letter greeting: Start off by directly addressing the person responsible for recruiting volunteers in a warm but professional manner.
Dear Mr. Sonnenheim,
Your volunteer cover letter introduction is pivotal to forming a connection with the reader. It’s where your passion, personality and purpose start shining through. Volunteer recruiters will naturally expect you to start highlighting your most relevant strengths and background experience right away. And you absolutely should — especially emphasizing your people skills up front. But the biggest wow factor comes from revealing your “why.” Why do you care about this organization or charitable cause? What’s driving your desire to give? If there’s a personal, close-to-home reason, share that. This motivational insight should answer the recruiter’s foremost “how” question: How will your volunteer efforts help us if we give you this opportunity?
Goal of the cover letter introduction: Appeal to the specific needs of the organization or cause by conveying how your volunteering efforts will be of benefit.
Here’s an introduction idea from our volunteer letter sample:
I am writing as an aspiring soccer coach to see whether there is an opportunity to volunteer at Boston Cubs? I had played soccer since I was 13, but had to curtail my playing career last year due to injury and would love to give back to the game during my sports science degree.
Again, the same advice for writing the middle section (known as the body) of any job search cover letter applies when you are seeking a volunteer role. Focus on what the volunteer job requirements are and why your background is a good fit.
Whether your previous experience has been professional or in other volunteer capacities is less important than its relevance to this particular volunteer job. Elaborate on achievements and the transferable skills brought to bear — especially soft skills. Cite relatable facts and figures such as target-beating fundraising totals or special event attendance. And by all means, share an anecdote or two that the reader can relate to on a personal level.
Goal of the cover letter body: Instill confidence in your sense of dedication and desire to contribute as a volunteer, based on relevant background experience.
This volunteer cover letter sample illustrates what you might include in the middle part:
I have no formal coaching experience; but would be keen to take on my first coaching qualifications alongside the volunteer work. A friend of mine helped out last year and he said that you are open to such arrangements. I have worked with the 11-16 age group previously at summer camps and I enjoy helping kids make the most of their potential and love watching them challenge themselves. I have a solid understanding of the tactics of soccer, but realize that much of the initial work will be organizational and logistical. I am a qualified minivan driver and was a treasurer for my college theater group, so hopefully I have other skills that may come in useful for the club. Due to my previous work with schoolchildren, I have all recent background checks and can share 35+ positive references from parents and participants. I live ten minutes walk away from your training ground and have watched the kids play every now and again on my weekend strolls. They all seem to have so much fun and I would love to be a part of that journey for them.
How to close a volunteer cover letter (conclusion & sign-off)
Like any cover letter, yours should end with a note of thanks for the recruiter’s interest and a concluding remark about your potential assets as a hired volunteer. Sound optimistic with the hope of hearing back soon; perhaps take that call to action a step further by asking if an interview can be arranged. In addition, be sure to stipulate when you are available to volunteer and how much time you can commit. Specify the best way to reach you by repeating the phone number or email address shown in the header.
Finally, simply sign off with “Sincerely,” Best regards,” or “Best,” above your name.
Aim of the cover letter closing: End with an upbeat call to action, ideally resulting in an interview, along with information about your volunteer availability.
Below is the closing section of our volunteer letter example.
I would relish the opportunity to come along and discuss what else I might be able to contribute to the Cubs. Sincerely, Bridgette Cole
Writing psychology
Reversing the roles is actually a useful way to look at the persuasive goal of any cover letter, whether you are applying for a paid position or a volunteer job. Put yourself behind the recruiter’s desk. Imagine routinely receiving dozens of submissions every week from volunteer hopefuls, compared with a salaried job vacancy generating a finite number of applications within a closed timeframe.
Consider the added burden of proof that a volunteer cover letter carries when it comes to motivations compelling enough for the reader to pay serious attention. And never assume that qualified willing volunteers are in such short supply that organizations, out of desperation, will take anyone who steps forward.
It goes without saying that most volunteer applications are “voluntary,” so recruiters are curious about the underlying reasons — typically to gain work experience, develop skills or give back to the community. Besides wanting to know your volunteer goals and whether the position is a good mutual fit, the cover letter reader needs a good sense of your potential value to the team and how long your commitment will last.
If your volunteer job application is not actually “voluntary” — that is, it’s a requirement for school, work or some other purpose — consider ways to reframe this information in your cover letter without being deceptive. Try to avoid casting doubt about whether your interest in the opportunity and desire to help are genuine.
Common cover letter mistakes to avoid
Avoiding the most common cover letter pitfalls will ensure your volunteer appeal hits the mark.
- A generic cover letter is like pretending you can clone yourself for multiple volunteer stints simultaneously.
- A “what’s in it for me” focus will turn off recruiters interested in how your volunteer contributions will help their organization or cause.
- Meaningless clichés and redundant word bloat waste valuable page space and the reader’s precious time.
- Without insights to your personality, passion and purpose, recruiters have no sense of what drives your giving intentions or how well you get along with others.
- Typos, spelling mistakes and grammatical goofs are a warning that your involvement might cause more work for others — fellow volunteers and paid staff alike.
- Design and formatting flaws can be perceived as a disregard for the organization’s identity, image and values, but a cover letter template can help you avoid these mistakes.
Key takeaways for a volunteer cover letter
- Despite the absence of financial compensation for volunteer work, the job application approach is remarkably similar, including the importance of an outstanding cover letter.
- Infinitely available volunteer opportunities allow for mutually ideal matches to be made, so each volunteer cover letter calls for a customized approach.
- Cover letters are designed to reflect your personality and purpose to a greater extent than resumes allow, which volunteer recruiters are keenly interested in.
- A visually attractive and error-proof cover letter speaks to your professionalism, work ethic and attention to detail. See how this is done in our volunteer cover letter sample.
For more inspiration, check out our other related resume examples:
- Support worker cover letter sample
- Social worker cover letter sample
- Youth worker cover letter example
- Career change cover letter sample
- Non-profit cover letter example
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Volunteering Cover Letter Examples
How to craft a compelling volunteering cover letter.
Volunteers work in a wide range of positions, businesses, industries, and more. Depending on the type of volunteering position you pursue, you may need a well-written cover letter to showcase the relevant qualifications that make you the right choice for an organization.
In this guide, we teach you everything you need to know about writing a volunteering cover letter. Keep reading to learn about:
- Crafting your volunteering cover letter header and headline
- Tailoring the content and greeting of your volunteering cover letter
- Creating a compelling cover letter introduction as a volunteer
- Showing off your relevant skills and accomplishments as a volunteer
- Persuading a volunteer organizer to contact you with your conclusion
1. How to write effective volunteering cover letter header and headline
A cover letter header and headline refer to the first two elements found at the top of the page.
These elements serve two key purposes — they give your cover letter much-needed visual structure and they provide the volunteer organizer with the necessary introductory information about who you are and why you have written this cover letter.
Your cover letter header always comes first, placed in either the top left or top center of the page. In this header, a volunteer organizer should find:
- Your name and professional title
- Your professional contact information
- The name of the company or organization where you wish to volunteer
Here is an example of a well-formatted volunteer cover letter header
Madison Jones , Animal Care Volunteer (123) 456-7890 | [email protected] | linkedin.com/in/madison-jones
To: McKendall Animal Center 1234 Street Address Salem, MA 97301
Next, you will write your cover letter headline.
When applying for a paid position, this headline is used to convince the employer you have the top qualifications needed for the job. For a volunteer cover letter, comparatively, your headline should convey your passion for and commitment to the position.
To write a cover letter headline, include:
- A relevant keyword (such as the specific type of volunteering you will be doing)
- A number or trigger word that conveys a qualification
- An adjective and/or verb that conveys your dedication
- A personalized statement that shows this is an exclusively written cover letter
Here is an example of a great volunteer cover letter headline
My Top 3 Reasons for Volunteering in Animal Care & How It Will Benefit Your Shelter
Trigger Word/Number: 3 Reasons Keyword: Volunteering in Animal Care Adjective/Verb: Top, Benefit Personalized Statement: Your Shelter
2. How to tailor the content and greeting of your volunteering cover letter
When writing a volunteering cover letter, your primary goal is to convey why you want to volunteer at the specific company or organization you are applying to.
To do this, it is essential to personalize not just your headline but also the content and greeting of your cover letter . Personalizing a cover letter means you must read up on the company or organization before applying, looking for key information about their values, goals, and needs.
As well as including this information throughout the body text of your cover letter, you should also use it to create a personalized greeting that addresses a specific person by name, such as the volunteer organizer.
Here are 3 examples of personalized volunteer cover letter greetings
Dear Head Volunteer Joe Smith,
- Dear Volunteer Organizer Joe Smith,
- Dear Mr. Joe Smith,
Find out your resume score!
3. How to create an eye-catching cover letter introduction as a volunteer
When writing a volunteer cover letter, you will have many opportunities to explain your passion for acts of service and the skills that make you a great volunteer.
However, in your introduction, you should place special focus on your top qualifications and years of experience . This can also include any specialized areas of expertise you possess, which can be especially important if you are applying for a volunteer role that requires a specific skill set, such as child care.
Here is an example of a compelling introduction from a volunteer cover letter
I am a highly experienced volunteer with specialized experience working with homeless and mentally disabled youth. With more than 8 years of experience working in community youth centers, I bring the skills, compassion, and commitment your organization needs to continue supporting kids of all backgrounds in the local community. My employer, Ms. Harriet Leonard, is a current volunteer with your organization and strongly recommended I apply for this position.
4. How to show off your relevant skills and accomplishments as a volunteer
Working as a volunteer can require a diverse skillset that allows you to communicate effectively and work well within a team.
As you describe your skills, accomplishments, and various qualifications as a volunteer, it is crucial to make sure all the details you include are highly relevant, specific to the role, and quantifiable (whenever possible). This will help you to show the volunteer organizer your commitment to the role, as well as the key reasons why you are a great fit for the position.
Here are 6 skills to describe in a volunteer cover letter
- Communication (describe your specific communication style)
- Problem-solving
- Leadership (describe your specific leadership style)
- Collaboration and teamwork
- Time management
Here is an example of how to describe an accomplishment in a volunteer cover letter
As a volunteer for the American Red Cross, I helped to organize the nurse workstations and keep them well-stocked with supplies. After working diligently over 48 hours to design the optimal donation set-up, my team and I were able to boost the efficiency of donations, resulting in 25% more donations per day of the blood drive.
5. How to craft a persuasive volunteer cover letter conclusion
The final act of your cover letter writing process is to write a persuasive conclusion that lets the volunteer organizer know how to best contact you.
Make sure to not only reiterate your contact information but to also provide the best times and days on which you can be reached.
Additionally, always include a formal sign-off to show the proper respect and appreciation to the person reading your cover letter.
Here is an example of a persuasive volunteer cover letter
I am deeply appreciative to your team for taking the time to review my application and hope to join the ranks of your fantastic volunteer organization soon. You may reach me any weekday between the hours of 9 a.m. to 4 p.m. at (123) 456-7890, or on weekends at [email protected] I hope to hear from you by next Wednesday and plan to follow up that afternoon if I have yet to hear back.
Yours in Service,
[Applicant Name]
If you have ever wondered how a cover letter differs from a resume, this article will tell you everything about the key differences between the two .
Julia Gergelova
Julia is a professional writer, translator and graphic designer. She holds degrees in translation and interpretation, and has international work experience from a number of different countries in Europe as well as China and Panama. Julia formerly taught academic writing and as a graphic designer contributed to outlets such as The Business of Business . She has a passion for lifelong learning and good coffee.
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Volunteer Cover Letter Examples
Volunteers are found in a variety of nonprofit organizations performing unremunerated work. They have various skill levels and perform tasks in order to support a cause or give back to the community. Volunteer duties vary depending on organization and may include: undergoing training, complete work as assigned, collaborating with other departments, and giving feedback during evaluations.
Not exactly what you are looking for? Check our complete library of over 1000 cover letter examples .
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A good cover letter can make you stand out from the rest. Learn how to create one in our Cover Letter guide .
Include These Volunteer Skills
- Punctuality and reliability
- A non-judgmental approach
- Responsibility and accepting constructive criticism
- Teamworking skills
- Being able to work without supervision
- Strong communication and interpersonal skills
- Computer literacy
- Stamina and resilience
Similar Volunteer skills can be observed in the cover letter example provided below.
Dear Mr. Fox:
As an engaged, self-motivated, and collaborative individual with superior interpersonal and organization skills, I am eager to explore volunteer opportunities with Mud Bay Immigrant Welfare. With my dynamic experience in community relationship building and program coordination, I can bring a wealth of knowledge and skills that will benefit your organization.
I am ready to meet any of your program’s needs and requirements, from helping to create and implement organizational strategies, to recruiting new members, to facilitating program education and advocacy. My dedication to advancing impactful organizational causes—along with my strong leadership, communication, and planning capabilities—position me to thrive in this role.
Consider the following highlights of my qualifications:
Excelling in various volunteer capacities for numerous organizations, including the Los Angeles Humane Society, Amnesty International, Habitat for Humanity, and the 2014 Susan G. Komen Breast Cancer Walk.
Serving as Volunteer Coordinator for Heal the Bay; recruiting USC students to participate in county-wide beach clean-up events in Los Angeles.
Demonstrating consistently exceptional time management, project coordination, and team leadership abilities.
Previous career tenure in positions focused on global human rights advocacy; degree in International Relations from USC.
With my experience and enthusiasm, backed by excellent coordination and collaboration talents, I can make immediately valuable contributions to your group. The opportunity to discuss volunteer possibilities in further detail would be most welcome. Thank you for your consideration.
Wolf Bradbury
A professional cover letter is the first step toward your new job!
CVs & Résumés
- Jan 3, 2022
How to Write a Cover Letter for Volunteer Work
Ready to volunteer? If you're looking to gain experience or simply want to help others, there's a high chance you'll need a volunteering cover letter.
Joanna Zambas
Content Manager and Career Expert
Volunteering can add valuable experience and skills to your résumé, especially if you’re fresh out of education or changing occupation. That said, it can be hard to bag the perfect volunteer role. To help you, we'll walk you through all the steps you need to take to write an impressive cover letter to help you grab the attention of the recruiter.
What to include in a volunteer cover letter
As with any formal document or a regular cover letter, you need to follow a professional format. Below we’ve listed the correct formatting rules, structure and layout to ensure you impress the reader.
Your name and address
Your name and address should be written at the top right-hand corner of the page. In American English, the sender's address can sometimes be found in the top-left corner, so be sure to alter your template according to your location.
The date should appear a few lines below the letterhead — avoid this part if your request is via email.
The addressee’s name and address
A space should be left between the date and the addressee’s name and address. Regardless of your location, this should appear on the left-hand side of the page. If your letter is via email, skip this step and add a ‘subject line’.
Any formal letter should start with a formal greeting. A good way of making an impression is to use their name. For example, you could open with ‘Dear Ms Smith’. If you can’t find the hiring manager's name anywhere, writing ‘Dear Sir/Madam’ is acceptable.
Introduction
The introduction is the perfect chance to market yourself and capture the recruiter’s attention. Open the letter by sharing your interest in the position and explain how and why you would be a good fit for the position by using a short example.
Within the body, go into further detail by explaining why you’d be perfect for the volunteering position . You could mention skills that you have that will benefit the work, relevant work experience or your educational background. If your previous jobs are not directly relevant to the role, then mention your employment history as a way to highlight your specific strengths as a volunteer. You may want to focus on your work ethic, your dedication to your current or former employers, and any transferable skills that could be relevant to the position you're applying for.
Close the letter by mentioning how much it would mean to you if you were selected to be part of the team. Inform them of how excited you are about the position and how you look forward to hearing from them soon.
Conclude with ‘Yours sincerely’, followed by your full name and signature. If you’re sending this via email, simply use your name and contact information.
Tips for writing a volunteer cover letter
To help you write a better cover letter, follow these handy tips:
Do your research
Before any job application, it’s important to do your research and find out all you can about the company. Have a clear understanding of the organisation’s goals and what the role entails. This will ensure that you are a genuinely good fit for the role. Besides researching the company, find out who is handling the hiring, so you know who to address your letter to.
Define your goals
After doing your research, you should know what the company's mission statement is, which will help you define your goals and align them to the goals of the organisation that you’re applying to. For example, if you’re applying to teach English abroad, explain how you are a great listener and educator who wants to help others develop their knowledge and skills.
Keep it short
The space on the page should be used wisely — don’t fill up two pages with unnecessary information. It’s important to keep your cover letter short and sweet, highlighting only essential details and facts that show off your skills, abilities and experience. Save your stories for the interview , where you can further elaborate on your experiences in the workplace.
Proofread your letter
Be sure to proofread your letter and look for any typos, misspelt words, grammatical and punctuation errors. You could even use a proofreading application like Grammarly that will do the work for you, or ask a trusted friend to skim their eyes over it and offer any corrections.
If you send off an application for volunteer work with sloppy errors, chances are you won’t get the opportunity, as you’ll have come across as unprofessional through your letter.
Match your résumé's design
With a high volume of applications, hiring managers will be looking for someone with an edge, so why not match your cover letter to your résumé template’s design? It’ll show that you’ve gone the extra mile to create professional documents.
To help you, we’ve created the ideal résumé templates bundle , which offers a range of reliable templates along with our job search application checklist.
Volunteer cover letter example
Here's a sample letter requesting volunteer work.
If you’re applying via email, you could follow this template:
Mrs Jane Smith 123 street name City, County Postcode
Dear Mr Crane,
I came across the volunteer opening at the Red Cross, and I was instantly excited at the opportunity to volunteer for such a prestigious organisation. Over the last 10 years, I’ve worked as a nurse in private and public institutions. I would love the opportunity to give back to the world and work for a cause that is close to my heart.
A lot of people take nursing for granted. However, I see it as a role that can positively impact someone’s health and offer guidance. In the last decade, I have nursed sick children back to health, worked in a maternity ward and in a busy accident and emergency department. I would be grateful if I could offer these resources to children whose parents don’t have the funds for good healthcare. I have the experience of working in busy and demanding environments. Besides this, I have travelled to different countries already and have great interpersonal skills that will make my new patients feel comfortable.
As you can see, I’m extremely passionate about this role and believe I have valuable skills and experience that can benefit the cause that you’re working for. I hope that our goals align so we can offer the very best service to Third World countries that require the support.
Please do not hesitate to get in touch so we can schedule an interview. I look forward to hearing from you soon.
[Your Name] [Your Number] [email protected]
Final thoughts
Volunteer work not only adds credibility to your résumé but also gives you an opportunity to explore different cultures, learn new skills and gain valuable experience, so it’s important to create an impressive cover letter and résumé to ensure that you get the position.
Have you volunteered for a company recently? Did you write a letter similar to this that was successful? Let us know your thoughts and comments below.
This article is an updated version of an earlier article originally published on 23 October 2017.
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Cover Letters for Conservation Jobs
What are the benefits of volunteer work, how to list a sabbatical on your resume.
- Job Description for Homeless Shelter Volunteer Coordinators
- How to Write a Letter Regarding Voluntary Work
There is no greater gift than your time. Volunteering is a rewarding endeavor that provides insight and personal enrichment. Side benefits include developing professional connections, gaining experience and making new friends. When you write a letter to ask for a volunteer job, be sure to write from a place of passion, explaining how you can make a difference in the organization. Your letter is a first impression that can have a lasting impact. Use a professional business format and be sure that you proofread for spelling and grammatical errors. Finally, follow up with the organization by phone a week or so after the letter is received.
Reason for the Letter
Start your letter by getting to the point. Explain that you are interested in a volunteer job and that you are specifically excited about the particular organization. You can even add a sentence about why the organization is an ideal match for your skills. The opening paragraph should entice the reader to want to learn more about you.
I am interested in volunteering with the ABC Tree Foundation. As an environmental science major, I have always cherished preserving nature.
I am writing to inquire about a volunteer opportunity with your organization. My expertise is in reforestation and I feel that I could make a difference with the ABC Tree Foundation.
Showcase Your Skills
Continue your request for a volunteer job by highlighting your talents and skills. Some organizations are overrun with volunteers, and managing too many volunteers becomes a burden sometimes. If you demonstrate why your special gifts can be transformative for the organization, you'll be more likely to land the position.
My academic work has focused on developing new tools that make reforestation easier and faster. I recently developed a new tree planting bar that I feel would help you in your work.
I love nature and spend as much time as possible working to replant trees. I would like to lend my talents and hard work to your organization.
Demonstrate Passion for the Organization
It is important to know as much as possible about the organization. A volunteer coordinator will be impressed if you can show more than just surface knowledge about what the organization does. If you don’t have first-hand information, talk to a board member or someone that has volunteered to learn more. Showing a sincere passion for the organization will impress a decision-maker. Examples:
I am so impressed that the ABC Tree Foundation has invested in the river cleanup project. The volunteer turnout was amazing, and I would like to become part of your effort.
I recently attended the ABC Tree Foundation fundraiser, and the strong community commitment was evident. As a passionate naturalist, I share in the desire to do more to help your organization.
Highlight How You Are a Great Match
As you near the end of your letter to ask for a volunteer job, make a final push by tying your special gifts to the needs of the organization. Communicating self-confidence, a strong work ethic and applicable skills will set you apart from others. This part of the letter ties your knowledge of the organization with the unique qualities you offer as a volunteer.
I recently read that the ABC Tree Foundation is embarking upon a new initiative to plant trees in the park that was destroyed by the spring tornado. I am eager to be a part of this project and can provide special tools that would make planting easier.
Given my background in environmental science, volunteering for the ABC Tree Foundation is a perfect fit. I would be excited to help your organization and I am confident I can make a difference.
Classy Closing
The closing of your letter asking for a volunteer job should be short and memorable. Emphasize your interest and add a note of support for the organization. Even if you aren’t selected right away, your letter may be filed for a future time when something becomes available.
Thank you for considering my interest in becoming a volunteer for the ABC Tree Foundation. If given the opportunity, I will work hard and do my best to be an asset to your work. I value the work that you do and will always be an avid supporter. I look forward to hearing from you.
- UW Madison: Sample Volunteer Letter
Dr. Kelly Meier earned her doctorate from Minnesota State Mankato in Educational Leadership. She is the author and co-author of 12 books focusing on customer service, diversity and team building. She serves as a consultant for business, industry and educational organizations. Dr. Meier has written business articles and books for Talico, Inc, Dynateam Consulting, Inc. and Kinect Education Group.
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A well-written school application letter should be organized, coherent, interpretive, specific and personal. Applications typically offer a prompt or question, and students should attempt to respond to this as deliberately as possible.
Personal letters are usually given to family and friends to express thoughts of gratitude and love. They typically include the basic parts of a letter, which are the heading, date, greeting, content, closing, signature and post script.
The form and content of an open letter depends on its purpose. If the goal is to inform the public about something that happened, it should specify what took place. Some people write open letters to express opinions.
Volunteer Cover Letter Template · 1. Use the proper volunteer letter format · 3. Open with a personal greeting and a compelling first paragraph · 4
Tips for writing a volunteer cover letter · Do your research. Before applying, research the organization. · Set goals. When you are writing your
What to Include in a Cover Letter for Volunteering · Include Relevant Experience · Show How You're a Fit · Explain Why You Want to Volunteer.
No matter how much experience you've had, make sure your volunteer cover letter doesn't exceed one page. If you don't know the name of the hiring manager, avoid
How to Write An Application Letter for a Volunteer Job: · Keep your letter professional · Format your letter · Address the letter to the recipient's appropriate
Best format for a volunteer cover letter · Keep it short — no more than a single page, and 400 words maximum. · Make it eye-pleasing in a professionally polished
1. How to write effective volunteering cover letter header and headline · Your name and professional title · Your professional contact information
With my experience and enthusiasm, backed by excellent coordination and collaboration talents, I can make immediately valuable contributions to your group. The
What to include in a volunteer cover letter · Your name and address · The date · The addressee's name and address · Greetings · Introduction · Body.
Explain that you are interested in a volunteer job and that you are specifically excited about the particular organization. You can even add a sentence about
How to write a volunteer cover letter? · Include your full name and contact information at the top of your cover letter · Start the cover letter